King William Parade Participant Information

Parade Participant Information

Welcome to All Parade Applicants!

As the 2010 King William Parade Manager (or as I call myself, the Chief Parade Wrangler), I am pleased you are interested in becoming a part of the 2010 King William Parade.

If you are a returning entry applicant, you will note that the Rules & Regulations have evolved over the past several years. (See the separate PDF form). The King William Parade is trying to ensure a more cohesive and equitable application process. We hope this will help the Parade function more smoothly and make it easier on both participants and Parade workers (all of whom are volunteers).

In completing this Application, here are a few items of particular importance:

First, please fill out the application forms COMPLETELY. Please ensure your unit entry description is completed. This part of the Application will help us identify and better understand the entry. If you are not sure what your entry will look like exactly, please give us a good idea of what your aim is as far as presentation.

Second, please note that a signed Waiver of Responsibility is required for each member of your group. (NOTE: Waivers can be turned in up to and including Parade morning during line-up. We know that last minute participant changes are a norm. Please do not call to ask if late waivers are accepted, they are!)  Optional one-day “User Policy” insurance made available through the Fiesta Commission is $35 for walking units, $70 for mobile units, and $105 for equestrian units.

Third, we will have a MANDATORY pre-Parade meeting on Saturday, April 10, 2010, from 11:00 to 12:30 p.m. at SAY Sí, 1518 S. Alamo (NOTE: new location close enough to walk to Blue Star for Post Meeting Food/Drinks), for all entrants who are accepted. Your Parade position and route details will be distributed at this meeting. At least one representative from your group must attend. Entrants not attending this meeting may be denied entry.

After the Parade, we will be emailing a questionnaire to solicit Parade feedback. We respectfully request that you respond to this post-event questionnaire so the Parade can continue to improve, and the relationship between entrants and the Parade Committee is enhanced.

Your participation in our Parade is the heart of our success! We look forward to seeing you at our 2010 King William Parade and at the Fair.

Your Chief Parade Wrangler,
SUE DUFFY

FEES:

Processing Fee: $15.00 for residents of King William and Lavaca, $40.00 for non-residents (non-refundable).
Optional One-day “User Policy” Insurance Fee: $35 for walking units, $70 for mobile units, $105 for equestrian units.
Send a separate check for each fee. Make all checks payable to “King William Fair.” If you are not selected to participate, your insurance fee (if any) will be returned. We will charge you $25 for each check returned by the bank for insufficient funds.

REFUND POLICY:

Your processing fee will not be refunded, even if not selected.
Your application is a commitment to participate in the Fair’s 2010 Parade. If a written or emailed notice of cancellation is received on or before April 1, 2010, we will refund 50% of any insurance fees. After April 1, 2010, we will not refund any fees, even if we cancel the event.

ENTRY CRITERIA:

We promote EARLY applications. The Parade Committee may prioritize entrants based on the date we receive your application. The number of applications typically exceeds the Parade’s capacity of 60-75 entries.

Entries are selected based on performance and entertainment values and how a particular entry will enhance this year’s theme of gardening in San Antonio. Additionally, while entries may display a wide variety of design, applicants should remember that a large part of the audience will be children. Preference is given to local performance and arts groups not associated with other Fiesta events. Elected officials representing the King William historic district will be invited to participate by invitation only.

We encourage you to carefully explain your entry on the application. For example, if the proposed entry includes vehicles, describe how the vehicles will be decorated. If the participants will wear costumes, describe them. We will gladly accept photographs or drawings if mailed to us as part of the application packet, but we cannot return any application materials.
Prior parade participation does not guarantee automatic acceptance. The decision of the Parade Committee in accepting or rejecting applications is final. Inquiries questioning or disputing the committee’s decisions will not be accepted. The Parade Committee accepts no responsibility for any expenses incurred by entrants, whether accepted or not.

FAIR ADMISSIONS:

The King William Fair charges $5 admission; children 12 and under are free. Proceeds benefit the arts, education, and community improvements.
If you plan to stay for the Fair after the Parade, you must observe our admission policy. Discounted admission wristbands will be available to purchase for $3 each at the mandatory pre-Parade meeting on April 10. Full price admission wristbands will be available to purchase for $5 each in advance of the Fair at the Fiesta Store, 2611 Broadway, and on Fair Day at any of the admission gates.

DEADLINES:

FEBRUARY 24, 2010: Applications must be received in the KWA office. Applications postmarked on or before February 24, but delivered after February 24, will be considered late. Applications dropped off at the KWA office after 2:00 p.m. on February 24 will be considered late. NO EXCEPTIONS.

March 20, 2010: We will email notification of acceptance or rejection by March 20, 2010. Please do not drain our volunteer resources by inquiring about the status of your application before then.

April 1, 2010: last date to receive a full refund per the Refund Policy.

April 10, 2010, 11:00 – 12:30 p.m.: Mandatory pre-Parade meeting at SAY Sí, 1518 S. Alamo (NOTE: new location close enough to walk to Blue Star for Post Meeting Food/Drinks),. Your Parade position and route details will be distributed at this meeting. Discounted Fair admission wristbands will be available to purchase at the meeting. At least one representative from your group must attend. Entrants not attending this meeting may be denied entry.

April 24, 2010: King William Fair. Parade lineup may start as early as 7:30 a.m. The Parade kicks off when the Fair officially opens at 10:00 a.m.

NO RAIN DATES. The King William Fair and Parade go on rain or shine. The Fair is not responsible for goods damaged due to inclement weather.

APPLICATION PACKAGE CHECKLIST:

Incomplete applications will not be processed. Send all of the following together:
___    Completed Application Form (must include email address)
___    Processing Fee: $15.00 for residents of King William and Lavaca, $40.00 for non-residents (made payable to “King William Fair”)
___    Signed Waiver(s) of Responsibility (one for each member of your group)
___    Signed Rules & Regulations (keep a copy for your records)
___    Proof of Vehicle Insurance (valid through April 24, 2010, for each vehicle)
___    Optional One-day “User Policy” Insurance Fee: $35 for walking units, $70 for mobile units, $105 for equestrian units (separate check made payable to “King William Fair”)

Completed application packages should be mailed to:
King William Fair/Parade
1032 South Alamo Street
San Antonio, Texas 78210

We will send notification of acceptance or rejection by email.