King William Fair
Our mission is to support the arts, education, and community improvements
with family fun in the state’s first residential historic district.

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Parade

Applications for the 2008 King William Fair are closed. Please check back in the fall for information on participating in the 2009 King William Fair.

Welcoming Notes:

Welcome to All Parade Applicants!

As the 2008 King William Parade Manager (or as I call myself, the Chief Parade Wrangler), I am pleased you are taking the time to complete this application to become a part of the 2008 King William Parade.

If you are a returning entry applicant, you will note that the Rules & Regulations are longer and more comprehensive than in the past. (See the separate PDF form). The King William Parade is trying to ensure a more cohesive and equitable application process. We hope this will help the Parade function more smoothly and make it easier on both participants and Parade workers (all of whom are volunteers).

In completing this Application, here are a few items of particular importance: First, please fill out the application forms COMPLETELY. Please ensure your unit entry description is completed. This part of the Application will help us identify and better understand the entry.

Second, please note that a signed Waiver of Responsibility is required for each member of your group. Optional one-day "User Policy" insurance made available through the Fiesta Commission is $35 for walking units, $70 for mobile units, and $105 for equestrian units.

Third, we will have a MANDATORY pre-Parade meeting on April 12, 2008, from 2:00 – 3:00 p.m. at Blue Star Brewing Co., 1414 S. Alamo, for all entrants who are accepted. Your Parade position and route details will be distributed at this meeting. At least one representative from your group must attend. Entrants not attending this meeting may be denied entry.

After the Parade, we will be emailing a Questionnaire, soliciting Parade feedback. We respectfully request that you respond to this post-event Questionnaire so the Parade can continue to improve, and the relationship between entrants and the Parade Committee is enhanced.

Your participation in our Parade is the heart of our success! We look forward to seeing you at our 2008 King William Parade and at the Fair.

Your Chief Parade Wrangler,
SUE DUFFY

P.S. Thank you to the Alamo City Rollergirls for being Parade Wranglers in 2008!”

Fees:

Processing Fee: $15.00 for residents of King William and Lavaca, $40.00 for non-residents (non-refundable).

Optional One-day "User Policy" Insurance Fee: $35 for walking units, $70 for mobile units, $105 for equestrian units.

Send a separate check for each fee. Make all checks payable to "King William Fair." If you are not selected to participate, your insurance fee (if any) will be returned. We will charge you $25 for each check returned by the bank for insufficient funds.

Refund Policy:

Your processing fee will not be refunded, even if not selected.

Your application is a commitment to participate in the Fair’s 2008 Parade. If a written or emailed notice of cancellation is received on or before April 1, 2008, we will refund 50% of any insurance fees. After April 1, 2008, we will not refund any fees, even if we cancel the event.

Entry Criteria:

We promote EARLY applications. The Parade Committee may prioritize entrants based on the date we receive your application. The number of applications typically exceeds the Parade’s capacity of 60-75 entries.

Entries are selected based on performance and entertainment values and how a particular entry will enhance this year’s poetry theme. Additionally, while entries may display a wide variety of design, applicants should remember that a large part of the audience will be children.

We encourage you to carefully explain your entry on the application. For example, if the proposed entry includes vehicles, describe how the vehicles will be decorated. If the participants will wear costumes, describe them. We will accept photographs or drawings if mailed to us as part of the application packet, but we cannot return any application materials.

Preference is given to local performance and arts groups rather than members of the Fiesta Commission. Given these preferences and the limited number of spaces available, candidates for elected office should not expect to be accepted. Incumbents may participate in their capacity as an office holder, but "static" entries (like office holders sitting in a car) are less likely to be accepted than dynamic ones (like office holders twirling batons with the local Girl Scouts).

Prior parade participation does not guarantee automatic acceptance. The decision of the Parade Committee in accepting or rejecting applications is final. Inquiries questioning or disputing the committee’s decisions will not be accepted. The Parade Committee accepts no responsibility for any expenses incurred by entrants, whether accepted or not.

Deadlines:

March 5, 2008: Applications must be received in the KWA office. Applications postmarked on or before March 5, but delivered after March 5, will be considered late. Applications dropped off at the KWA office after 2:00 pm on March 5 will be considered late. NO EXCEPTIONS.

March 31, 2008: We will email notification of acceptance or rejection by the end of March. Please do not drain our volunteer resources by inquiring about the status of your application until March 31.

April 1, 2008: last date to receive a full refund per the Refund Policy.

April 12, 2008, 2:00 – 3:00 p.m.: Mandatory pre-Parade meeting at Blue Star Brewing Co., 1414 S. Alamo. Your Parade position and route details will be distributed at this meeting. At least one representative from your group must attend. Entrants not attending this meeting may be denied entry.

April 26, 2008: King William Fair. Parade lineup may start as early as 7:30 a.m. The Parade kicks off when the Fair officially opens at 10:00 a.m. NO RAIN DATES. The King William Fair and Parade go on rain or shine. The Fair is not responsible for goods damaged due to inclement weather.

Application Package Checklist:

Incomplete applications will not be processed. Send all of the following together:

___ Completed Application Form (must include email address)

___ Processing Fee: $15.00 for residents of King William and Lavaca, $40.00 for non-residents (made payable to "King William Fair")

___ Signed Waiver(s) of Responsibility (one for each member of your group)

___ Signed Rules & Regulations (keep a copy for your records)

___ Proof of Vehicle Insurance (valid through April 26, 2008, for each vehicle)

___ Optional One-day "User Policy" Insurance Fee: $35 for walking units, $70 for mobile units, $105 for equestrian units (separate check made payable to "King William Fair")

Completed application packages should be mailed to:

King William Fair
Parade
1032 South Alamo Street
San Antonio, Texas 78210

We will send notification of acceptance or rejection by email.