2024 Special Exhibitor Application

This application is for service providers, groups sponsoring specific activities, activity vendors, and others who may not fit into our other categories. Please complete the application and click submit. Your application will be acknowledged and you will be notified no later than February 9, 2024, regarding your request for Special Exhibitor space. If you have any questions, please call us at 210-271-3247.

You will NOT be required to pay at this time. However, if approved, you will receive an invoice email with instructions to pay the fees.

Organization/Business Name

First Name

Last Name

Email Address

Website

Business Phone Number

Address Line 1

Address Line 2

City

State

Postal Code

Phone Number

Exhibition Site Information

Number of sites requested

Amount of space requested per site

Please describe intended use of the space (activation, demo, promo, service, etc...

Include a description of how it will look

Upload pic (optional)

Do you require electricity?

Electricity

List all equipment that needs electricity

Will you set-up Friday evening?

Yes
No

Yes

Fees

Exhibitors will be sent an invoice via email. Deadline for payment is March 8, 2024.

You must provide the King William Fair with proof of insurance. Certificates of Insurance MUST list the following as additional insured:

King William Association
122 Madison Street
San Antonio, TX 78204

Fiesta San Antonio Commission, Inc. and
Fiesta Commission Charitable Corporation
110 Broadway #350
San Antonio, TX 78205

If you do not have insurance you may purchase a one-day user policy.

Do you need to purchase a one-day user insurance policy??

Yes
No

Yes

Policies and Procedures
*

Important Dates

1. Deadline for application is January 19, 2024.
2. Contracts will be emailed to you by February 16, 2024.
3. Proof of insurance identifying the King William Association and the Fiesta Commissions as additional named insureds is due by March 8, 2024. You may email the Certificate of Insurance to angela@ourkwa.org or mail it to King William Fair / Special Exhibitors, 122 Madison Street, San Antonio, TX 78204.
4. Payment is due March 8, 2024. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair / Food, 122 Madison Street, San Antonio, TX 78204.
5. Special Exhibitor Packets will be ready for pick up no later than April 8, 2024.

Submit